Society Compliance Management Services
A missed AGM deadline. An incomplete register. An audit report filed a week too late. On paper, these look like small administrative slips. In practice, they're the reason a managing committee ends up explaining itself to the Deputy Registrar, often for a delay nobody in the committee even knew was coming.
Most societies don't lack the intent to stay compliant. They lack a system that tracks deadlines, owns the paperwork, and flags what's due before it becomes a problem. That gap between "we should be compliant" and "we are compliant, and can prove it" is exactly what Tickboxes closes.
Tickboxes currently manages society compliance in Mumbai for 100+ housing societies and 10,000+ members across Mumbai, as one of five core pillars of how society operations are run, alongside admin, finance, taxation, and helpdesk support. Compliance isn't handled in isolation. It's connected to the same operational backbone as everything else, so a filing deadline never depends on one person remembering to check a folder.
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What We Handle For Your Society
A committee member shouldn't have to personally track seven different registers, remember when the AGM notice needs to go out, or chase an auditor for a report that's already overdue. That's not what anyone signs up for when they join a managing committee, and it's not a fair use of a volunteer's time.
Here's what Tickboxes takes off the committee's plate:
Form I, Form J, Share, Nomination, Minutes, Bill, and Defaulter registers, maintained and kept audit-ready through the year, not scrambled together before an inspection.
Notices, agendas, and minutes, handled end to end so meetings happen on time and are documented correctly.
Liaising with the society's auditor and filing reports with the Registrar within the deadline, not after a reminder notice arrives.
Annual returns, GST and TDS where applicable, PAN and TAN updates.
For societies still pursuing conveyance from the developer.
A real-time view of what's due, what's filed, and what's pending. No digging through WhatsApp threads or paper files to figure out where things stand.
Why Societies Choose Tickboxes
Compliance isn't an add-on for us, it's core to how we've operated since day one. 100+ societies and 10,000+ members across Mumbai trust us to keep their statutory record clean, backed by a team in Andheri West that works directly with local Registrar offices.
What Tickboxes Actually Is
Not a register-filing service. Not a once-a-year audit fixer. Tickboxes is the layer that connects registers, AGM filings, audit coordination, and Registrar correspondence into one system, so a society's legal standing is never something the committee finds out about from a notice.
A compliance filing, on its own, just proves a society avoided a penalty. What it actually signals, when nothing ever slips, is that someone is genuinely accountable for how the society is run, not reacting to deadlines, tracking them ahead of time.
A premium home holds its value long after possession because of decisions like this one. A society with clean registers and an on-time AGM history isn't just avoiding risk. It's demonstrating, in the most measurable way possible, that it's professionally managed.
Quick Clarity: MSCS Act vs. MCS Act
Searching for "MSCS compliance"? Here's the distinction that matters:
If you're a Mumbai housing society, your compliance runs through the MCS Act, not the MSCS Act. Getting this right at the start avoids delays later.
The Registers You're Legally Required to Maintain
| Register | What It's For |
|---|---|
| Form I | Society registration & office bearer record |
| Form J | Full member list, ownership & share details |
| Share Register | Share certificates issued to members |
| Nomination Register | Member nominations, legally required |
| Minutes Book | AGM, SGM & committee meeting records |
| Bill & Receipt Register | Maintenance bills raised and payments received |
| Defaulter Register | Monthly record of members with outstanding dues |
Your Compliance Calendar, At a Glance
- AGM — before 30th September
- Audit report submission — by 30th September
- Budget submission — before 31st March
- Committee elections — every 5 years
- GST/TDS filings — where thresholds apply
We track these dates for every society we serve, with reminders sent well ahead of each deadline.
Frequently Asked Questions
1. What's the difference between the MSCS Act and the MCS Act?
MSCS Act (2002) covers multi-state cooperatives under the Central Registrar. MCS Act (1960) covers Mumbai and Maharashtra housing societies under the state Registrar. That's the one that applies here.
2. What registers must a housing society legally maintain?
Form I, Form J, Share Register, Nomination Register, Minutes Book, Bill Register, and Defaulter Register, maintained in the format prescribed under the Model Bye laws.
3. What happens if a society misses an AGM or audit deadline?
It can trigger a Registrar notice, and repeated defaults can lead to supersession of the managing committee.
4. Who's responsible for compliance, the secretary or the committee?
The full managing committee is legally responsible, though secretaries typically handle day to day filings. Many committees choose to outsource this specifically to limit personal liability.
5. How often are managing committee elections held?
Every five years, as mandated by the 97th Constitutional Amendment.